Marylhurst Homeowners Association
Your Home.
Your Community.
Stay informed on board news, access community documents, and connect with your neighbors at Marylhurst.
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Stay Informed
Community announcements, safety alerts, and important updates are available to logged-in residents and members.
Our Community
About Marylhurst
A peaceful, tree-lined residential community in the Glenmorrie area of Lake Oswego, Oregon. Home to approximately 380 residents and governed by an all-volunteer board.
Community Resources
Local Links
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Board Meetings
Quarterly schedule, Google Meet links, calendar, and minutes (residents only)
Upcoming Meetings
2026 Meeting Schedule
All quarterly board meetings are held virtually via Google Meet. You can also dial in by phone.
| Date | Time | Location | Type | Status |
|---|
Attending Meetings
All quarterly board meetings are held virtually through Google Meet. You can join from any device — no Google account required. Click "Join Meeting" and enter as a guest. To dial in by phone, use the number and PIN provided — no internet needed. Note: Google Meet has a 60-minute limit per session. Meeting attendance is logged for board records.
The Annual Member Meeting is held in person only. Because voting takes place at this meeting, in-person attendance is required to participate.
Residents wishing to speak during public comment should notify the board in advance.
Meeting Information
All MHOA quarterly board meetings are open to residents and held virtually via Google Meet. The Annual Member Meeting is held in person only, as member voting takes place at that meeting. Residents wishing to address the board should submit a written request at least 5 business days before the meeting.
📅 Community Calendar
Board meetings, dues deadlines, community events, and important dates for the Marylhurst community.
The community calendar has not been configured yet. A board admin can set it up under Admin → Site Settings → Google Calendar.
Want to add MHOA events to your personal calendar? Click the + icon at the bottom-right of the calendar above to subscribe in Google Calendar, Apple Calendar, or Outlook.
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ADRC
Architectural Design Review Committee
About the ADRC
The Architectural Design Review Committee reviews and approves exterior modifications to homes and properties within MHOA. Any exterior modification, including fences, paint colors, additions, sheds, solar panels, and driveways — requires ADRC approval before work begins.
Approval Process
1Submit Online
Complete the ADRC Request Form online. Include photos, drawings, and a description of your proposed modification. Submit at least 30 days before your planned start date.
2Committee Review
The ADRC reviews requests at each quarterly board meeting. You may attend virtually via Google Meet.
3Decision & Appeal
Written notification within 45 days. Denied requests may be appealed to the full board.
4Begin Work
Once approved, you may begin work. No exterior modification may start before written ADRC approval is received.
Opens a secure Google Form in a new tab. You can upload photos, drawings, and material samples directly.
Submit ADRC Request →Questions about the process? Email the board at board@marylhursthoa.org.
Renters — Planning Exterior Changes?
If you are renting in Marylhurst and considering any exterior modification — even something that seems minor like a garden bed, a satellite dish, or a coat of paint — please speak with your property owner or property manager first. All exterior changes require ADRC approval, and the request must be submitted by or coordinated through the homeowner.
Your homeowner or property manager can submit the ADRC request form on your behalf. This ensures everyone is on the same page and that the modification is properly approved before work begins.
Need to reach your property owner or manager? If your property owner registered you through our Renter Registration page, the board has their contact information on file. Email board@marylhursthoa.org and we can help connect you.
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About MHOA
Our community, our history, our people
Who We Are
MHOA is a private association of homeowners of the Marylhurst community, located in Lake Oswego, Oregon, formed in 1994. Membership is limited to property owners within the development.
Our neighborhood sits along Oregon Route 43 near the Willamette River, approximately eight miles south of Portland, within the scenic Glenmorrie area of Lake Oswego. It is a peaceful, residential community known for its lush greenery, tree-lined streets, and a welcoming mix of families and longtime residents.
The area takes its name from the historic Marylhurst University campus nearby, a storied institution that shaped the character of this part of Lake Oswego until its closure in 2018. The broader Marylhurst neighborhood borders the Willamette River to the west and is framed by mature Douglas firs and native Oregon landscaping.
Our Community
Marylhurst is described by its residents as beautiful, safe, walkable, clean, and family-friendly. The neighborhood is home to approximately 380 residents and features a close-knit atmosphere where neighbors know each other by name.
Residents enjoy proximity to the Willamette River, Glenmorrie Park, and Tryon Creek State Natural Area trails. The community is situated within the highly regarded Lake Oswego School District and is minutes from downtown Lake Oswego's shops, restaurants, and the Oswego Lake waterfront.
Lake Oswego itself is one of Oregon's most desirable residential cities, rich in arts, culture, and outdoor recreation, with easy access to the Columbia River Gorge, Mt. Hood, the Oregon Coast, and downtown Portland.
Our Board
MHOA is governed by an all-volunteer board of homeowners elected by the community. The board meets quarterly to manage community business, review association finances, oversee common area maintenance, and address resident concerns.
Board members are your neighbors, homeowners who volunteer their time to keep our community well-run and well-maintained. We currently have openings and warmly welcome any homeowner who wants to get involved. No prior experience is needed, just a willingness to show up and contribute.
The association supports several working committees that help the board carry out its responsibilities:
- Accounting & Billing Committee oversees dues collection, financial reporting, and vendor payments
- Architectural and Design Review Committee (ADRC) reviews and approves exterior modification requests from homeowners
- Nomination Committee identifies and encourages qualified candidates for board service
- Governance Committee reviews and recommends updates to governing documents and community policies
We are always looking for ways to strengthen governance through member working groups and broader community participation. If you have a skill or an interest that could benefit MHOA, we would love to hear from you.
Interested in joining the board or a committee? Email us at board@marylhursthoa.org to introduce yourself.
Contact Us
We are a small, all-volunteer board of directors — your neighbors — dedicated to maintaining and improving our community. We welcome thoughtful questions, reasonable requests, and constructive feedback from all members.
Marylhurst, Oregon 97036
The board typically responds within 5–7 business days. Residents are also welcome to join any quarterly board meeting virtually via Google Meet and speak during the open comment period.
Frequently Asked Questions
Emergency Contacts
Keep these numbers handy. For life-threatening emergencies, always call 911 first.
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Documents & Forms
Governing documents, forms, and minutes (members only)
Governing Documents
Forms
Meeting Minutes
Financial Reports
Other / Miscellaneous
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Announcements
MHOA news, updates & safety alerts (residents only)
📰 General Announcements, News & Updates
Board announcements, community reminders, neighborhood news and general updates.
🚨 Safety Alerts
Board-posted notices for prowlers, break-ins, and community security. Report suspicious activity to Lake Oswego Police non-emergency: (503) 635-6350.
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Payment Information
Annual HOA dues payment options and instructions (members only)
Payment Options
We offer several convenient ways to pay your annual HOA dues of $600/year. Please read each option carefully.
Questions about your payment or account balance? Email the board at board@marylhursthoa.org and include your property address.
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Resident Portal
Community announcements and safety alerts for all Marylhurst residents
Announcements
Board announcements, community news, and neighborhood updates.
View Announcements →Safety Alerts
Community safety notices, incident reports, and prevention reminders.
View Safety Alerts →Are you a homeowner?
MHOA homeowners have access to the full Member Portal — including governing documents, board meeting minutes, financial reports, and online dues payment. If you are a homeowner, sign in as a Member for full access.
Questions?
Reach the board via About MHOA → Contact Us. The board typically responds within 5–7 business days.
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Member Portal
Your hub for community information, documents, and board communications
Announcements & Alerts
Board announcements, community news, and safety alerts.
View Announcements →Board Meetings & Minutes
Quarterly schedule, calendar, virtual meeting links, and past meeting minutes.
View Meetings →Documents & Forms
CC&Rs, Bylaws, ADRC forms, financial reports, and meeting minutes archive.
View Documents →Pay Dues
Payment options: check, bill pay, ACH, and credit card. Dues: $600/year.
Payment Options →ADRC — Architectural & Design Review
Submit requests for exterior modifications: fences, decks, paint, landscaping, and other changes requiring board approval.
View ADRC →Questions?
Reach the board via About MHOA → Contact Us. The board typically responds within 5–7 business days.
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Resale & Disclosure Packets
Information for escrow officers, brokers, and real estate professionals
HOA Resale Disclosure Packets
For real estate transactions involving MHOA properties, escrow companies, title officers, brokers, and buyers may request a Resale Disclosure Packet. This packet satisfies HOA disclosure requirements under Oregon state law.
All required HOA disclosure documents: governing documents, financials, meeting minutes, insurance certificate, and open items.
Outstanding dues identified at closing. Current annual dues of $600 confirmed. Proration handled by escrow.
Updating association records and transferring the account to the new owner.
How to Request a Resale Packet
Email the board directly and include the information below. Please indicate your closing timeline.
- Property address
- Estimated closing date
- Requesting party name (escrow company, broker, or buyer)
- Contact email and phone number
- Any rush timeline requirements
The board typically responds within 5–7 business days. All amounts are subject to verification at the time of closing.
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Renter & Property Management Registration
For property owners, renters, and property management companies
We warmly ask that property owners who rent their homes take a moment to introduce their renter and any property management company to the board.
Knowing who lives in Marylhurst helps us welcome every resident, ensure community communications reach the right people, and avoid mixing member business with renter matters. In an emergency the board needs to know who to contact at every address.
Renters are part of our community. Registration lets us extend a proper welcome and keep them informed.
Member business stays with owners. Renter communications go directly to residents at your property.
In urgent situations the board needs to know who lives at each address, not just who owns it.
Upon registration, the board will add your renter’s email to the authorized users list, giving them access to the MHOA Resident Portal — a private area of this website where registered residents can view:
Access is typically granted within 5–7 business days of registration. Once added, renters sign in with their email address — no password needed. This access is provided at no cost as a community benefit.
Register Online
Complete the registration form and the board will confirm receipt within 5–7 business days. You may also email the information directly to board@marylhursthoa.org.
Opens a secure Google Form in a new tab. Takes about 5 minutes to complete.
Open Registration Form →← Home
Site Map
All pages on this website
All Pages
Public
- Home
- ADRC
- About MHOA
- FAQ
- Site Map
- Renter Registration
- Resale Packets
Resident Access 🔑
- Resident Portal
- Announcements
- Safety Alerts
Member Access 🏠
- Member Portal
- All Announcements
- Board Meetings & Minutes
- Virtual Meeting Links
- Documents & Forms
- Governing Documents
- Payment Information
Board Admin 🔒
- Admin Dashboard
- Post Announcements
- Manage Meetings & Meet Links
- Manage Documents
- Security & Auth
- User Management
- Site Settings
- Member Directory
- Renter Directory
Board Workspace 🔒
- File Storage
- Board Notes
- Action Items
- Vendor Directory
Admin Dashboard
Manage announcements, meetings, documents, and site settings
Post Safety Alert
All is the recommended setting — safety alerts should reach everyone living in the community. Use Members Only sparingly, for alerts that reference member-specific information.
Active Alerts
| Date | Type | Visibility | Title | Severity | Actions |
|---|
Post New Announcement
All: Seen by everyone who is logged in (residents and members). Members Only: Seen only by homeowners. Use for dues reminders, financials, and governance matters.
Current Announcements
| Date | Visibility | Announcement | Actions |
|---|
Add New Meeting
Google Meet Details
All Meetings
| Date | Time | Type | Virtual | Action |
|---|
Add Document
All Documents
Click Edit to update or Delete to permanently remove from the list (the original file in your storage is unaffected).
| Category | Name | Note | Link | Actions |
|---|
Add Member
A simple contact directory for homeowners in the community. Visible only to board admins.
Member Directory
Homeowner contact information. Click Edit to update an entry or Remove to delete it.
CSV Import tip: All required fields must have a value — blank cells cause rows to be skipped. Enter N/A for any unknown fields before importing.
| Name | Phone | Address | Actions |
|---|
Add Renter
Track registered renters and their associated property owners. Visible only to board admins. For persistent storage, connect Firebase Firestore.
Renter Directory
Registered renters and their property owners. Click Edit to update or Remove to delete.
CSV Import tip: All required fields must have a value — blank cells cause rows to be skipped. Enter N/A for any unknown fields before importing.
| Property | Owner | Renter | Phone | Lease End | Actions |
|---|
🔐 Authentication & Security
This site uses passwordless email-link authentication through Firebase. Users sign in by entering their email address and clicking a secure link sent to their inbox. No passwords are stored, distributed, or rotated.
Access is controlled through the Users tab. Each authorized email is assigned a role (Resident, Member, or Board Admin). Only emails listed in the authorized users directory can sign in. To add or remove access, use the Users tab.
🔑 How Access Works
The new individual-account model replaces the previous shared-password system. Each person signs in with their own email.
Security Activity Log
Persistent log stored in Firestore. Visible to board admins. Shows logins, logouts, user changes, imports, and errors.
| Date & Time | Event | User | Details |
|---|
Export before purging — deleted log entries cannot be recovered.
Only emails listed here can sign in to the website. Each user is assigned a role that determines what they can access. Add homeowners as Member, renters as Resident, and board members as Board Admin.
Add Authorized User
Enter the person’s email address, name, and role. They will be able to sign in immediately using the email-link login.
Authorized Users
People listed here can sign in. Click Edit to update name or role, or Remove to revoke access. You cannot remove yourself.
CSV Import tip: All required fields must have a value — blank cells cause rows to be skipped. Enter N/A for any unknown fields before importing.
| Name | Role | Added | Actions |
|---|
🔧 Maintenance Mode
When enabled, residents and members see a maintenance screen. Board admins retain full access. Use this during updates, data migrations, or planned downtime.
💰 Fees & Dues
These values appear on the About page (Escrow & Resale section) and are visible to all visitors. Update them here whenever the board approves a change.
Paste updated QuickBooks payment portal URLs here when you set up new payment links annually. Leave blank to keep the current link.
🏘️ Community Information
Displayed on the About page. Update when community details change.
📅 Google Calendar
Embeds a public Google Calendar on the Board Meetings page. Members can view upcoming meetings, dues deadlines, and community events.
1. Go to calendar.google.com (sign in with marylhursthoaorg@gmail.com)
2. Create a new calendar called "MHOA Community Calendar"
3. Go to the calendar's Settings → scroll to Integrate calendar → copy the Calendar ID
4. Under Access permissions, check "Make available to public"
5. Paste the Calendar ID below and click Save
🏗️ ADRC Rules
Displayed on the ADRC page. Update if the board changes submission or review timelines.
Current Live Values
These are what residents currently see on the site. Changes above take effect after clicking Save — no coder required.
| Field | Current Value | Where It Appears |
|---|---|---|
| Annual HOA Dues | $600/year | About → Escrow & Resale, document descriptions |
| Resale Processing Fee | $150 | About → Escrow & Resale (fee card & narrative) |
| Resale Turnaround | 7–10 business days | About → Escrow & Resale |
| Board Response Time | 5–7 business days | About → Contact Us |
| Resident Count | ~380 | About → Our Community |
| Mailing Address | PO Box 195 | About → Contact, Footer |
| ACH Payment Link | View current link ↗ | Payment page → Pay via ACH button |
| Credit Card Link | View current link ↗ | Payment page → Pay via Credit/Debit Card button |
| ADRC Lead Time | 30 days | ADRC → Approval Process |
| ADRC Decision Time | 45 days | ADRC → Approval Process |
All settings are saved to Firebase and persist permanently. Changes take effect immediately after clicking Save.
Board Workspace
Private area for file access, communication, and task tracking
📦 File Storage
📁 Board Files
Minutes, financials, contracts, and all board documents
✉️ Board Email
Gmail — MHOA Inbox
marylhursthoaorg@gmail.com
Opens in a new tab. Make sure you're signed in to the MHOA infrastructure account (marylhursthoaorg@gmail.com).
📨 Email Distribution
Copy email addresses to your clipboard, then paste into the BCC field of any email. This keeps recipient addresses private from each other.
Click Copy Emails → open Gmail → Compose → click BCC → paste.
📊 QuickBooks
QuickBooks Online — MHOA Financials
Dues, expenses, budgets & financial reports
📝 Board Notes
✅ Action Items
Click checkbox to mark complete · Click ✕ to remove
🏢 Vendors & Service Providers
Add / Edit Vendor